Environmental, Health & Safety Management

Highlights

The major objectives of Environmental, Health & Safety (EHS) management are to enhance worker safety, reduce pollution and industrial wastes, properly manage hazardous materials, identify environmental performance measurements, and improve other areas relating to the establishment of good environmental practices. An effective EHS management program is document intensive, requiring a systematic approach for successful implementation. Cimage NovaSoft GMP from Cimage is an integrated document management and workflow solution that helps companies with EHS management and regulatory compliance. Cimage NovaSoft GMP gives you rapid document and information access, improved quality and flow of information, with security and revision control assured every step of the way

ISO 14000 Compliance

ISO 14000 Standards, European Union EMAS Regulations, Responsible Care and other industry standards mandate that you have ready access to your business processes and environmental performance. Cimage NovaSoft GMP puts your policies, standard operating procedures/practices, corrective actions, improvement plans and environmental performance results into a single repository. Folders can be organized to match your business.  Relationships may be established between documents with cross-references. And, the logical document feature lets you manage a group of files as a single document and still view, edit, revise, and control each file independently.

Regulatory Information Management

Constant changes in federal regulations make it ever more challenging to demonstrate that you are complying with the most current regulatory requirements. Facility drawings, standard operating procedures, training records, engineering changes – Cimage NovaSoft GMP's extensive search capabilities provide rapid, consistent access to your most important documents. Access privileges are controlled through a multi level security schema which extends to the document level. And, Cimage NovaSoft GMP documents are under full distribution control and revision control, allowing you to demonstrate that the correct version of every document is available upon request. Cimage NovaSoft GMP workflows include an electronic signature component as well as a full audit trail capability that tracks time and date stamps, action performed, work files, redlines and other historical data required for regulatory certification.

Training Records Tracking

Employee participation in and access to EHS training is critical to personnel safety. Employers must clearly identify employees to be trained and subjects to be covered. Cimage NovaSoft GMP integrated electronic forms capability lets you create forms, input data, and retrieve information by sorting on any filed in a form, such as employee or job function.

Material Safety Data Sheet (MSDS) Management

Cimage NovaSoft GMP allows you to manage both electronic and hardcopy documents, including MSDSs across multiple platforms. Its open architecture and compliance to standards lets you integrate it with other important applications and major operational systems in your business.

Management of Change

To comply with EHS standards, changes to equipment, procedures, raw material, and processing conditions, must be properly managed. With Cimage NovaSoft GMP, change request workflows, whether structured or ad-hoc, can be easily created using drag-and-drop icons. Cimage NovaSoft GMP notifies you via email when a workflow document is in your in-basket and launches the appropriate application, be it review, approve, edit, or redline. With time-triggered notifications, bottlenecks in the process can be readily identified. Response and approval threshold voting, sharable tasks, and serial and parallel tasks are a few more workflow features that help shorten cycle times while maintaining full control of the change process.

The Extended Enterprise

In today's competitive environment, many companies contract out for component manufacture, packaging or even full product manufacture. These contractors must adhere to the same regulations and ensure that the information is recorded, tracked and passed to the company distributing the product. By allowing access to Cimage NovaSoft GMP from the multiple sites and any distance, you can treat these contractors as extensions of your company, with totally integrated document management.

Some of the documents that Cimage NovaSoft GMP manages:

• Plant and equipment drawings
• Standard operating procedures
• Process flow diagrams
• Block flow diagrams
• Training records
• Safety system design
• Corporate environmental policies and practices and action plans
• Piping and instrumentation diagrams
• Process hazards analysis findings
• Electrical classification drawings
• Vendor specification sheets
• Management of change records
• Compliance audit records
• Contractor records

Some of the functions that are performed with Cimage NovaSoft GMP:

• Compliance audit tracking
• Process safety information
• Storage
• Action plan tracking
• Management of change
• Operating procedures repository
• Hot work permits
• Training records tracking
• Security by user, folder, document and group
• PHA findings and recommendations
• Drawing and document redlining
• Contractor tracking
• Mechanical integrity documentation