OSHA 1910.119 - Process Safety Management Compliance

Highlights

The major objective of Process Safety Management (PSM) of highly hazardous chemicals is to prevent their unwanted release, especially into locations that could expose employees and others to serious dangers. An effective PSM program is document intensive, requiring a systematic approach to evaluate the whole chemical process. Cimage NovaSoft GMP from Cimage is an open systems document management and workflow system that provides PSM capabilities to process companies around the world.

Process Safety Information

Employers must compile written process safety information before conducting any process hazard analysis required by the standard. Cimage NovaSoft GMP's extensive document management and search capabilities give you rapid, consistent access to information about hazards posed by those procedures. Folders can be organized to match your working environment, whether within a single site or across multiple sites. Relationships can be established between documents with cross-references and compound documents can be managed via the logical document functionality.

Mechanical Integrity

Employers must review their maintenance programs and schedules as part of an on-going mechanical integrity program. Cimage NovaSoft GMP's open architecture and compliance to standards lets you easily integrate it with other important applications and major operational systems in your business, such as Maintenance Management Systems. 

Training Records Tracking

Employee participation in, and access to, PSM training is critical to personnel safety. Employees must clearly identify the employees to be trained and the subjects to be covered. Cimage NovaSoft GMP's integrated forms capability lets you create forms, input data, and retrieve information by sorting on any field in a form, such as employee or job function.

Management of Change

In the PSM standard, changes to equipment, procedures, raw materials, and processing conditions, must be properly managed. With Cimage NovaSoft GMP, change request workflows, whether structured or ad-hoc, can be easily created using drag-and-drop operations. Cimage NovaSoft GMP notifies you via email when a workflow document is in your in-basket and launches the appropriate application, be it review, edit, or redline. With time-triggered notifications, bottlenecks in the process can be identified and acted upon quickly.

Incident Reporting

When an incident occurs, it is critical to be able to report the incident and maintain a record of its occurrence. Cimage NovaSoft GMP workflows let workgroups use electronic incident reporting forms to make necessary recommendations and track appropriate action items to closure,, while being under full revision control and maintaining a complete audit history.

Regulatory Compliance

Federal regulations require that process companies have ready access to information about their business processes. Cimage NovaSoft GMP documents are under full distribution and revision control, letting you demonstrate that the correct version of every document is available upon request. Workflows include an electronic signature component as well as a full audit-trail capability that tracks time and date stamps, action performed, work files, redlines and other historical data required to comply with PSM standards.

The Extended Enterprise

In today's competitive environment, many companies contract out for component manufacture, packaging or even full product manufacture. These contractors must adhere to the same regulations and ensure that the information is recorded, tracked and passed to the company distributing the product. By allowing access to Cimage NovaSoft GMP from the multiple sites you can treat these contractors as extensions of your company, with totally integrated document management.

Some of the documents that Cimage NovaSoft GMP manages:

• Corporate environmental policies and procedures
• Equipment lists and design basis
• Standard operating procedures
• Heat and material balances
• Process flow diagrams
• Block flow diagrams
• Training records
• Safety system design
• Piping and instrumentation diagrams
• Process hazards analysis findings and action plans
• Electrical classification drawings
• Process chemistry
• Ventilation system design
• Vendor specification sheets
• Equipment summary sheets
• Management of change records
• Compliance audit records
• Contractor records

Some of the functions that are performed with Cimage NovaSoft GMP:

• Compliance audit tracking
• Security by user, folder, document, and group
• Action plan tracking
• Contractor tracking
• Hot work permits
• Process safety information storage
• Training records tracking
• PHA finding and recommendation tracking
• Management of change
• Drawing and document redlining
• Operational procedures repository
• Mechanical integrity documentation